PiLog Structured Text Generator (STG)

Procurement is often done through direct purchases (also called free text purchases or maverick spend) which avoid a formal procurement process, resulting in non-analyzable spend, outside the parameters of negotiated contracts or material masters.

The PiLog Structured Text Generator (STG) consists of a specialized data pack and sophisticated algorithms embedded in a software tool. This serves to minimize the possibility that end users procure directly by means of free text descriptions of items and services on contract or in the stores or on the material and services masters. All items that are procured directly are allocated a spend category and a structured description is generated.

Features and Benefits

  • Guides end users to create structured and analyzable descriptions of goods and serviced that they wish to procure
  • Designed for ease of use across all user levels
  • Powerful feature rich search engine searching multiple data bases
    • View images to identify items
    • Multiple search criteria options
  • Simple internet type searches as well as advanced complex searches
  • Multiple personalized shopping baskets per end user
  • Automatically allocates purchase items and services to spend categories

Multiple Shopping Baskets
Each end user may utilize multiple shopping baskets or repetitive buying. Baskets can be edited and renamed, providing consistent buying and improved spend analysis and control.

Benefits

  • Reduce maverick spend
  • Reduce costs associated with procurement transactions
  • Empower end users to initiate the correct procurement process
  • Identify materials and services to be added to materials and services catalogues/masters
  • Improve contract utilization
  • Improve Material Masters utilization
  • Improve Services Masters utilization
  • Facilitate data analysis for improved contracting

Integration and Standards

ERP Integration

The PiLog STG is fully integrated to any ERP with standard interface software, such as SAP, IFS, MIMS, and Maximo. The ERP is set up to drive end users through a round trip of the PiLog STG to create the required item or service description, linked to the relevant associated spend category information after which the procurement process is completed in the ERP.

Standards

The accompanying data pack is based on international standards of the customers’ choice. These may be eOTD, USC, SMD, eClass, EAN, ISO etc.

Optional Modules